Meeting location

FAQ

• Meeting location

  • What does VRcafe Haarlem as a meeting location include?

    VRcafe Haarlem is a modern meeting location in the heart of Haarlem, a 1-minute walk from Haarlem station. You rent a private room for up to 50 people with a projector, 11 screens with computers, a powerful sound system and super-fast Wi-Fi via a 10 Gbit/s fibre connection. During or after the meeting, you put on a VR headset together as an energizer or team outing. This way you combine business and relaxation at one location.

  • How many people can meet at VRcafe Haarlem?

    At VRcafe Haarlem you can meet with up to 50 people. The room can be fully arranged to your wishes, so it works just as well for a brainstorm with a small team as for an off-site day or kick-off with the entire department. Are you coming with more than 50 people? Contact us and we’ll look at what’s possible together.

  • What does a meeting location at VRcafe Haarlem cost?

    The price of your meeting depends on the group size, the duration and your wishes for lunch, drinks and VR activities. After your request you’ll always receive a tailored quote.

  • Which VR activities can you combine with a meeting?

    In addition to meeting, at VRcafe Haarlem you can choose from more than 65 VR games and various VR activities, such as the VR Experience, VR Laser Tag, VR Racing, VR Free Roam and VR Art. You can also play for free and unlimited on our retro arcade cabinets and the air hockey table.

  • How do I request the meeting location?

    You request the meeting location via the request form on this page. You can also call +31 (0)23 234 0606 or email info@vrcafehaarlem.nl. Let us know the number of people, the preferred date and your wishes for catering or VR activities, and we’ll send you a tailored proposal.

  • Which facilities are available in the meeting room?

    The meeting room has everything for a productive meeting: a projector and 11 wall-mounted screens, each with a high-performance computer, an HDMI connection for your own laptop, a powerful sound system and super-fast Wi-Fi via a 10 Gbit/s fibre connection with multiple Wi-Fi 6E routers. You sit on comfortable chairs or in our cinema seats, and thanks to air conditioning and heating the temperature is always pleasant. Coffee, tea and water are of course available.

  • Can you provide lunch or catering during our meeting?

    Yes. During your meeting, off-site day or team outing we provide unlimited food and drinks, such as fresh fries, bitterballen and mixed snacks with coffee, tea and soft drinks. We also arrange a business lunch or catering, for small teams and large groups. Let us know your wishes in your request and everything will be ready at the right moment.

  • Is the meeting room private during our meeting?

    Yes. You meet in a private room reserved exclusively for your group, so you can talk undisturbed without other guests. Want to stay for drinks or VR games after the meeting? Then you can hire the entire VRcafe exclusively, including your own bar.

  • Can we combine the meeting with a VR break?

    Absolutely! Many companies use VR as an energizer between two sessions or to close the day. Think of 30 minutes of VR Laser Tag or the VR Experience to recharge and laugh together. This instantly turns your meeting or off-site day into a team outing nobody will forget.

  • Is there technical support during the meeting?

    Yes. A dedicated host helps with connecting laptops, using the projector and screens and starting presentations, and also takes care of the drinks. This way you can get started right away without technical worries.

  • Is VRcafe Haarlem an original location for an off-site day?

    Yes. At VRcafe Haarlem you combine an off-site day in a fully equipped meeting room with VR team building, unlimited food and drinks, and drinks at our own bar. Instead of a standard meeting room, you choose a location with 11 screens, cinema seats and more than 65 VR games. That makes your off-site day productive and something the team will talk about for a long time.

  • What is a fun alternative to meeting at the office?

    Meeting off-site brings new energy and fresh ideas. At VRcafe Haarlem you have the same facilities as at the office, such as a projector, screens, computers and super-fast Wi-Fi, but in an inspiring environment. In between, you put on a VR headset together, so your team is sharp again for the next session.

  • Can I rent the meeting room for a full day?

    Yes. You can rent the meeting room for a few hours or for a full day. For example, combine a morning of meetings with lunch, an afternoon of VR team building and drinks to round off the day. Let us know your preferred times in your request and we’ll tailor the programme to your day.

  • Is the meeting location easy to reach from Amsterdam?

    Yes. From Amsterdam Centraal you reach Haarlem station by train in about 15 minutes. From there it’s a 1-minute walk to VRcafe Haarlem. That makes it an ideal meeting location for teams from Amsterdam who want to get out of the city without travelling far.

  • Can we book a complete day programme?

    Yes. You arrange your meeting location, lunch and company outing in one go. A popular programme is meeting in the morning, lunch together, VR team building in the afternoon with, for example, VR Laser Tag or VR Racing, and ending the day with drinks at our bar. We put the programme together based on your wishes.

  • How does booking work and when will I receive a confirmation?

    Fill in the request form or contact us by phone or email. We’ll then send you a proposal with a tailored quote. Once you agree, you’ll receive a confirmation by email with all arrangements regarding times, catering and activities.

  • Is VRcafe Haarlem suitable for a quarterly meeting or kick-off?

    Definitely. With room for 50 people, a projector, 11 screens and a powerful sound system, everyone can follow the presentation easily. After the business part, you celebrate the results or the start of the new quarter with VR games, snacks and drinks. That way your quarterly meeting or kick-off ends with a shared experience.

  • Is the location easy to reach for colleagues from different cities?

    Yes. VRcafe Haarlem is a 1-minute walk from Haarlem station, which has direct train connections to Amsterdam, Leiden and The Hague, among others. Various buses also depart from the station, including express bus 300 to Schiphol. That makes it a central meeting place for teams with colleagues from different cities.

  • How do you get from Schiphol to the meeting location in Haarlem?

    From Schiphol, express bus 300 (R-net) takes about 30 to 40 minutes to Haarlem station. The bus runs largely on its own dedicated bus lane and departs every 5 minutes during the day. From the station it’s a 1-minute walk to VRcafe Haarlem. Ideal for colleagues or business contacts flying to the Netherlands for the meeting.

  • Is the meeting location suitable for video calls and hybrid meetings?

    Yes. Thanks to our 10 Gbit/s fibre connection and multiple Wi-Fi 6E routers, video calls, livestreams and sharing large files run smoothly, even when 50 people are online at the same time. Colleagues joining remotely can easily take part in your meeting.

  • Can I present from my own laptop?

    Yes. You connect your laptop to the projector or to the screens in the room, and our host will help you. Prefer not to bring your own laptop? Every screen has a high-performance computer, even for demanding demos.

  • Can we choose the layout of the meeting room ourselves?

    Yes. The room can be fully arranged to your wishes, for example in theatre style for a presentation, in small groups for a brainstorm or around one large table. Let us know your preferred layout in your request and everything will be ready when you arrive.

  • Do you take dietary requirements and allergies into account?

    Yes. Vegetarian or vegan food is no problem. Simply mention other dietary requirements or allergies in your request and we’ll take them into account for the lunch, catering and snacks.

  • Can we have drinks after the meeting?

    Yes. After the meeting, you round off the day with snacks and drinks at our bar, combined with VR games such as laser tag and racing. No need to move elsewhere: meeting, drinks and gaming all take place at the same location.

  • Can we hire the entire VRcafe exclusively?

    Yes. You can hire the VRcafe exclusively, so the whole space is just for you, with your own bar, snacks and drinks and all VR games. Ideal for combining a meeting with a company outing or staff party.

  • How many VR games are available?

    You can choose from more than 65 VR games, from action-packed games such as VR Laser Tag and VR Racing to creative experiences such as VR Art. There’s something fun for every team, whether your colleagues are competitive or prefer to work together.

  • Do participants need any VR experience?

    No. Our hosts explain everything step by step and guide you while you play. Everyone can join in, regardless of age or experience. For many participants it’s even their first time in VR.

  • Are the arcade games and the air hockey table free?

    Yes. In addition to the VR games, you can play for free and unlimited on our retro arcade cabinets and the air hockey table at VRcafe Haarlem. Ideal during the break or between two sessions.

  • How far is the meeting location from Haarlem station?

    VRcafe Haarlem is just a 1-minute walk from Haarlem station, right in the city centre. So you can easily get here by train or bus, and afterwards you’re right in the heart of the city.

  • Can I park near the meeting location?

    VRcafe Haarlem is located in the centre of Haarlem, where there are several parking garages. Because we are a 1-minute walk from Haarlem station, we recommend coming by train or bus. That is often quicker and easier for the whole group.

  Show more

• Booking

  • How do we book or request a quote?

    Book online or request a quote with: date, group size, desired package, private yes/no and any preferences (program, catering).

  • What is included in the price and what are the options?

    Included: briefing, guidance, use of headsets/controllers and gameplay within your booked duration. Optional: private session, extra time, leaderboard/prize and catering.

  • Catering: drinks/snacks/packages (vega/vegan)?

    Yes. Drinks/snacks at the bar or as a package. Vegetarian/vegan options available; please inform us about allergens in advance.

  • Invoice (VAT/PO) and payment on account?

    Yes. We provide a VAT invoice; PO/purchase number can be added. Payment via card/credit card or on account (after approval).

  • Is there parking nearby?

    Interparking Station is right next to us. Book your spot in advance via Interparking and use code VRCAFE15 for a 15% discount. Garage entrance: bus side of the station. Alternative: Jansweg car park, about a 5-minute walk. By public transport, get off at Haarlem station; buses and trains stop literally right outside the door. You can leave your bike at the station. With a parking garage (Station Haarlem) next to VRcafe and the train and bus station right outside, we are easy to reach by car or public transport. With the code “VRCAFE15” you even get a 15% discount at the parking garage!

  • Is there a toilet?

    Yes, there are toilets. In total, 2 toilets are available for guests during the visit.

  • Can I wear my glasses while playing?

    Yes, you can keep your glasses on while playing. The VR headsets are designed with enough room to fit comfortably over most glasses, so you can see everything sharply and fully enjoy the experience.

  • Is it accessible for wheelchairs?

    Yes, the location is wheelchair accessible. Most VR experiences can be played seated, so wheelchair users can also take full part in the activities.

• General

  • How large can our group be, and how many can play at the same time?

    We welcome groups of up to ±50 people. At the same time, 11 play on the game fields and 4 in the racing area. In addition, visitors can enjoy various arcade games or a game of air hockey. VR and racing are offered in rounds.

  • Which duration/package do you recommend per group size?

    For larger groups we recommend a bit more time: for 9 to 12 players, 90 to 150 minutes works well, and from 13 players we advise 120 minutes so everyone gets enough playing time. Keep in mind that not every game supports 11 players. In that case the host chooses games that suit your group. For VR Racing, a maximum of 4 people can take part at the same time.

  • Can spectators watch along?

    Yes! Every play area has a large screen and comfortable cinema seats, so spectators can sit close by and watch. While one group plays, others can relax with a snack and a drink, have a chat and soak up the atmosphere. This unique setup makes our location ideal for a fun day out with friends, family outings, birthday parties and team building. That way every visit becomes a complete experience centred on togetherness, entertainment and social interaction.

  • Do I need to arrive earlier?

    You are allowed to arrive 15 minutes before your scheduled time, but it is not required.

  • Where exactly can I find the VRcafe?

    The VRcafe is located at Stationsplein 68 in Haarlem, directly opposite the station. Bus and train stop right outside. By car, you can park at Interparking Station Garage next to us (use code VRCAFE15 for 15% discount).

  • Can I store my belongings somewhere while playing?

    Yes. We have a safe place to store jackets, bags and other belongings while you play, so you can move freely in VR.